FAQ Tender Services
Earnest money deposit : To ensure that a Bidder does not submit a Dummy Bid or back out at time of tender opening, Department collects a small refundable fee from each bidder, which is called EMD. EMD is always in form of a Demand Draft & cheques or cash are strictly not allowed. EMD is returned when all Bids are opened & tender is awarded to other firm. In case Tender is cancelled, the EMD is returned. in case, your firm is the winning bidder, the said EMD shall be returned to you only after you complete the supply or you make a security deposit. After Bid is opened, if a Bidders refuses to take the contract, then his EMD is forfeited. EMD is generally less than 5% of the Tender Value.
Security Deposit: Once it is decided that a Tender is awarded to a Bidder, he has to deposit a Security Deposit with the Buyers such that if he does not complete the task as per the work order, the Buyer can recover the loss by forfeitting his Security Deposit. For e.g. If a Bidders gets Rs.10 Cr contract to construct a Bridge withing 12 months , than he has to deposit a Security deposit of 10% i.e. 1 Cr with Buyers. Now if he does not complete the bridge on time or leaves it incomplete, the Department can forfeit his 1 Cr as penalty.
Security Deposit can be in form of Bank Guarantee, National Saving certificates, Cash, etc. Only when the Winning Bidders makes the Security Deposit, he gets his EMD Back.
Limited Tender : This type of tender is addressed to a limited number of suppliers, who are the reliable source of supply or empanelled with department.
Open Tender : s open to all the suppliers within the country who can supply the required quantity and quality of materials. Such invitation is made by advertising in newspapers, journals etc.
Single Bid - All documents with Price to be submitted in a single Envelope.
Double Bid or 2 Bid Tenders - 2 Envelopes - 1 for Techno-commercial Documents and 2nd for Price.
Evaluation happen on the basis of documents submitted in the Techno-Commercial Envelope. If, the bidder qualifies than only the Price Bid will be opened.
If the bidder does not qualify, the Price Bid of the bidder will be returned or annulled